Can the same document be processed several times via the DeepBox?

Yes, identical vouchers can be processed several times via the DeepBox. To ensure that duplicate entries are recognized in Abacus, the following settings can be made in the Abacus program K621 / Company master / Definitions / Document entry.

Document reference is not checked, document is always created

With the setting “Save and log document during automatic processing”, the document is not checked for existing document references. If a document with an existing document reference is processed via the DeepBox, the document is always created without a warning.

If a document reference already exists, the document ends up in inbox – but can be processed further

With the setting “Save to pending documents during automatic processing”, the document processed via the DeepBox is checked for existing document references. If a document with an identical reference already exists, the document ends up in the corresponding AbaScan inbox with the warning: “The document reference entered has already been used for the same supplier”.

The setting “Check voucher reference per supplier” does not take effect when posting directly to K11! The reason for this is that interfaces in Abacus ignore ‘warnings’ and DeepBox also imports the data into Abacus via an interface.

If a document reference already exists, the document ends up in inbox – cannot be processed further

If the setting “Voucher reference per supplier must be unique” is set, all vouchers with an existing reference number will end up in the corresponding AbaScan inbox. The following message also appears here: “The document reference entered has already been used for the same supplier”.

With this setting, it is not possible to process the document further. The following error message appears.