Mailroom

The Mailroom Box is a central inbox. Documents are uploaded and analyzed in this box and forwarded to other boxes according to the defined settings.

The function must be activated and the forwarding defined in the “Mailroom” tab of the DeepO settings.
One Advanced Box must be selected per billing address. The addresses for the forwarding definition are available for selection, which are entered in the “Box settings” tab under “Addresses” for the respective box.

After uploading the files to the mailroom box, the documents are analyzed. As soon as an address is recognized from the settings, the document is forwarded to the corresponding box.
If an address is recognized that is not stored in the Mailroom settings, the forwarding must be triggered manually. If the file is opened in the editor, a message appears stating that the document could not be forwarded automatically.

Area of application
The Mailroom Box is used, for example, when working with business units in Abacus. An Advanced Box must be opened for each GB. The distribution can be automated so that the sorting or distribution of the documents to the individual business areas does not have to be done manually.
The central inbox forwards the documents to the respective GB boxes and from there the documents can be transferred to Abacus.