Address updating for existing addresses (creditors/debtors)

From version v2025_01_r3 (15.05.2025 SP) the address update for existing addresses can be controlled.

Affected fields

If certain details are recognized during invoice recognition on the DeepBox, these are transferred to Abacus.

The following fields are taken into account

• E-mail address
• Website
• VAT number
• Street and house number
• Payment method

This behavior only applies to accounts payable and accounts receivable accounting. The addresses are not adjusted for a pure financial accounting client.

Setting options

Never update

If the setting “Never update” is set, the address master is never updated by DeepO.

Update on pending documents

If the setting “Update via pending documents” is set, the information recognized by DeepO is only added to the address master if it differs from the existing data. A transfer only takes place after a user has checked the pending documents.

Example

• DeepO recognizes the website information on a credi receipt from Digitec: www.digitec.ch.
• This information is not available in the supplier master (empty) or differs from the recognized website. The document now ends up in the pending documents.
• During further processing, a dialog box appears in which the user can check the data and accept it if necessary.

Note: Up to version v2025_01_r3 (15.05.2025 SP), missing address information was automatically added to the Abacus supplier master if DeepO was able to recognize this information on a document and the corresponding fields in Abacus were empty.