Placeholder texts for automation
Automatically translated
Placeholder texts make signing documents easier and more efficient.
You can embed the placeholder code directly in your document. When you upload the document to DeepBox, these codes are recognised, so you no longer need to position the signature manually each time, for example.
Note: You can use a transparent font colour for the placeholder text to keep it invisible in the document.
Define signers
Syntax: #deepsign#e-mail;signOrder#
| Placeholder text | Description |
| #deepsign# | Signature field without a predefined email address |
| #deepsign#test[at]mail.com# | Signature field with a predefined email address |
| #deepsign#test[at]mail.com;4# | Signature field with a predefined email address and signing order |
Signature process settings (Mode)
Mode syntax: #deepsign-mode#sicherheitslevel;rechtsraum#
| Placeholder text | Description |
| #deepsign-mode#qes;eidas# | Available options: ses, aes, qes & zertes, eidas (where supported) |
| #deepsign-mode#aes;zertes# | eidas is currently not available for AES |
| #deepsign-mode#ses# | This is the default if no value is specified |
Identification service settings (Authority Service)
Authority Service syntax: #deepsign-mode#sicherheitslevel;rechtsraum;authorityservice#
Options:
did = DeepID
ras = Mobile ID
| Placeholder text | Description |
| #deepsign-mode#qes;eidas;did# | Available options: ses, aes, qes & zertes, eidas & did, ras |
| #deepsign-mode#aes;ras# | Available options: ses, aes, qes & zertes, eidas & did, ras |
Signature process settings (Attachments)
| Placeholder text | Description |
| #deepsign-attachments# | Adding this placeholder allows attachments. By default, attachments are not allowed. |
Signature process settings – Reminder
Reminder syntax: #deepsign-reminder#days#
| Placeholder text | Description |
| #deepsign-reminder#4# | A reminder is sent after 4 days if the document has not yet been signed |
Signature process settings – Approver
Approver syntax: #deepsign-approver#eMail;signOrder#
| Placeholder text | Description |
| #deepsign-approver# | Approver without a predefined email address |
| #deepsign-approver#test@mail.com# | Approver with a predefined email address |
| #deepsign-approver#test@mail.com;2# | Approver with a predefined email address and order within the group |
Signature process settings – Observer
Observer syntax: #deepsign-observer#e-mail;admin#
| Placeholder text | Description |
| #deepsign-observer# | Observer without a predefined email address |
| #deepsign-observer#foo@bar.com# | Observer with a predefined email address |
| #deepsign-observer#foo@bar.com;admin# | Observer with administrator permissions |
Signature process settings – Duration
Syntax: #deepsign-within#days#
If no value is specified, the default duration is 30 days. Minimum: 1 day. Maximum: 90 days.
| Placeholder text | Description |
| #deepsign-within#1# | Sets the duration to 1 day |
| #deepsign-within#90# | Sets the duration to 90 days |
Signature process settings – Visual signature (Available from 29 October 2026)
Syntax: #deepsign-visual-signature#requirement#
This setting determines whether a visual signature is optional, required or not permitted for participants.
| Placeholder text | Description |
| #deepsign-visual-signature#optional# | A visual signature is optional |
| #deepsign-visual-signature#required# | A visual signature is required |
| #deepsign-visual-signature#prohibited# | No visual signature is allowed |
Define the signature field size
Syntax: #deepsign#e-email;signOrder;size#
| Placeholder text | Description |
| #deepsign#test[at]mail.com;2;40# | Size in mm; in this example, 40 mm |
| #deepsign#test[at]mail.com;2;S# | Small (S/M/L available) |
Seal the document
| Placeholder text | Description |
| #deepsign#seal# | The document is sealed |
| #deepsign#seal:the-seal-key# | The document is sealed |
Lock the document
| Placeholder text | Description |
| #deepsign-lock# | The document cannot be signed again once all signatures have been completed |
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